All Officers

• Attend district-sponsored club officer training if you did not attend in June. (Training Schedule)
  
• Conduct executive committee meeting with each officer reporting on activities/accomplishments/plans.
• Review last year’s Distinguished Club Program (DCP) results for your club.
• Review the Product Guide and order educational materials.
• Establish the club’s goals for the current year’s DCP.
• Read your When You Are the... manual.

President

• If not done by predecessor, designate club's proxyholder for Annual Business Meeting conducted during International Convention. (Proxy FAQ)

VP Education

• Meet with each member to discuss his or her educational goals and determine which award(s) he/she will achieve in the coming year.
• Plan and schedule club's Evaluation and Humorous Speech contests for August meeting.

VP Membership

• Report on the results of Beat the Clock! and annual membership programs at the club meeting and in club newsletter/website. (Results available on Membership Building Contests page.)
• Promote TI’s membership programs, including the Smedley Award (Aug 1 – Sept 30), during meetings and in club newsletter/website.

VP Public Relations

• Review and refresh any existing publicity kit for the media. If none exists, consider creating one.
• Begin to form a regular presence on at least one social networking site.

President, VP Education and VP Membership

• Attend and vote at the area council meeting. (Area governor contact information available through local local division on Areas and Divisions page.)

All Officers

• Attend district-sponsored club officer training if you did not attend in June or July. (Training Schedule)
  
• Conduct executive committee meeting with each officer reporting on activities/accomplishments/plans.
• Review the club’s goals for the current year Distinguished Club Program (DCP).

VP Education

• Conduct club's Evaluation and Humorous Speech contests.
• Send club contest winners names to area governor as contestants in September area contest.

VP Membership

• Promote the Smedley Award membership campaign (Aug 1 – Sept 30) during meetings and in club newsletter/website.

VP Public Relations

Ensure that the club’s meeting location and time are listed correctly with World Headquarters.

Treasurer

• Begin collecting member dues to meet October 1 deadline for submission.

President or VP Education

• Cast club's votes at Annual Business Meeting conducted during International Convention or if not done yet, designate proxyholder. (Proxy FAQ)

President, VP Education and VP Membership

• Attend and vote at the area council meeting. (Area governor contact information available through local local division on Areas and Divisions page.)

All Officers

• Promote Area Evaluation and Humorous Speech Contest (contest schedule) and encourage all members to attend in support of club's contestants.
• Conduct executive committee meeting with each officer reporting on activities/accomplishments/plans.
• Review the club’s goals for the current year Distinguished Club Program (DCP).

President

• Confirm that district submitted officer training reports to World Headquarters. (Check Distinguished Club Report for number of officers trained and Club Officer Training report for officers credited.)

VP Membership

• Continue promoting the Smedley Award membership campaign (ends Sept 30) during meetings and in club newsletter/website.

Treasurer

• Complete collecting member dues and submit membership list with payment to Toastmasters International before October 1 deadline.

President, VP Education and VP Membership

• Attend and vote at the area council meeting. (Area governor contact information available through local local division on Areas and Divisions page.)

All Officers

• Promote Division Evaluation and Humorous Speech Contest (contest schedule) and encourage all members to attend in support of area's contestants.
• Conduct executive committee meeting with each officer reporting on activities/accomplishments/plans.
• Review the club’s goals for the current year Distinguished Club Program (DCP).

President

• Ensure your club’s dues renewal (membership list with payment) is at World Headquarters by October 1.

VP Membership

• Report on the results of the Smedley Award membership campaign during meetings and in club newsletter/website.

VP Public Relations

• Submit newsletter entry for Golden Quill to District Public Relations Officer (pro@d4tm.org) before October 31 deadline.

President, VP Education and VP Membership

• Attend and vote at the area council meeting. (Area governor contact information available through local local division on Areas and Divisions page.)

All Officers

• If your club elects semiannually, conduct club officer elections.
• Promote District Fall Conference.
• Conduct executive committee meeting with each officer reporting on activities/accomplishments/plans.
• Review the club’s goals for the current year Distinguished Club Program (DCP).

Secretary

• If your club elects semiannually, submit new club officer list through the Club Business section of the Toastmasters International website before December 31 deadline.

President and VP Education

• Attend District Council Meeting at Fall Conference. If unable to attend, assign vote to another club member using Proxy.

President, VP Education and VP Membership

• Attend and vote at the area council meeting. (Area governor contact information available through local local division on Areas and Divisions page.)

All Officers

• Attend district-sponsored club officer training. (Training Schedule) Note that officers annually and semiannually must attend for DCP credit.
  
• If your club elects semiannually, current officers meet with incoming officers to help prepare them for their roles.
• Conduct executive committee meeting with each officer reporting on activities/accomplishments/plans.
• Review the club’s goals for the current year Distinguished Club Program (DCP).

Secretary

• If your club elects semiannually, submit new club officer list through the Club Business section of the Toastmasters International website before December 31 deadline.

President, VP Education and VP Membership

• Attend and vote at the area council meeting. (Area governor contact information available through local local division on Areas and Divisions page.)

All Officers

• Attend district-sponsored club officer training if you did not attend in December. (Training Schedule)
  
• Conduct executive committee meeting with each officer reporting on activities/accomplishments/plans.
• Review current year’s Distinguished Club Program (DCP) results for your club.
• Review the Product Guide and order educational materials.
• (New officers) Read your When You Are the... manual.

VP Education

• Meet with each member to discuss his or her educational goals and determine which award(s) he/she will achieve in the next six months.
• Plan and schedule club's Table Topics and International Speech contests for February meeting.

VP Membership

• Promote TI’s membership programs, including Talk Up Toastmasters! (Feb 1 – Mar 31), during meetings and in club newsletter/website.

VP Public Relations
(newly elected)

• Review and refresh any existing publicity kit for the media. If none exists, consider creating one.
• Begin to form a regular presence on at least one social networking site.

President, VP Education and VP Membership

• Attend and vote at the area council meeting. (Area governor contact information available through local local division on Areas and Divisions page.)

All Officers

• Attend district-sponsored club officer training if you did not attend in December or January (Training Schedule). Note that training ends in February.
• Conduct executive committee meeting with each officer reporting on activities/accomplishments/plans.
• Review the club’s goals for the current year Distinguished Club Program (DCP).

VP Education

• Conduct club's Table Topics and International Speech contests.
• Send club contest winners names to area governor as contestants in March area contest.

VP Membership

• Promote the Talk Up Toastmasters membership campaign (Feb 1 – Mar 31) during meetings and in club newsletter/website.

VP Public Relations

Ensure that the club’s meeting location and time are listed correctly with World Headquarters.

Treasurer

• Begin collecting member dues to meet April 1 deadline for submission.

President, VP Education and VP Membership

• Attend and vote at the area council meeting. (Area governor contact information available through local local division on Areas and Divisions page.)

All Officers

• Promote Area Table Topics and International Speech Contest (contest schedule) and encourage all members to attend in support of club's contestants.
• Conduct executive committee meeting with each officer reporting on activities/accomplishments/plans.
• Review the club’s goals for the current year Distinguished Club Program (DCP).

President

• Confirm that district submitted officer training reports to World Headquarters. (Check Distinguished Club Report for number of officers trained and Club Officer Training report for officers credited.)

VP Membership

• Continue promoting the Talk Up Toastmasters! membership campaign (ends March 31) during meetings and in club newsletter/website.

Treasurer

• Complete collecting member dues and submit membership list with payment to Toastmasters International before April 1 deadline.

President, VP Education and VP Membership

• Attend and vote at the area council meeting. (Area governor contact information available through local local division on Areas and Divisions page.)

All Officers

• Promote Division Table Topics and International Speech Contest (contest schedule) and encourage all members to attend in support of area's contestants.
• Conduct executive committee meeting with each officer reporting on activities/accomplishments/plans.
• Review the club’s goals for the current year Distinguished Club Program (DCP).

President

• Ensure your club’s dues renewal (membership list with payment) is at World Headquarters by April 1.

VP Education

• Review members' progress and ensure that all have received credit for completed educationals. Encourage those who are close to completion to set a June 30 goal.

VP Membership

• Report on the results of the Talk Up Toastmasters! membership campaign during meetings and in club newsletter/website.
• Begin promoting Beat the Clock membership campaign which runs from May 1st through June 30th.

VP Public Relations

• Submit newsletter entry for Golden Quill and/or club website for Platinum Page to District Public Relations Officer (pro@d4tm.org) before April 30 deadline.

President, VP Education and VP Membership

• Attend and vote at the area council meeting. (Area governor contact information available through local local division on Areas and Divisions page.)

All Officers

• Conduct club officer elections.
• Promote District Spring Conference.
• Conduct executive committee meeting with each officer reporting on activities/accomplishments/plans.
• Review the club’s goals for the current year Distinguished Club Program (DCP).

VP Education

• Review members' progress and ensure that all have received credit for completed educationals. Encourage those who are one or two speeches from completion to speak at a May or June meeting.

VP Membership

• Promote the Beat the Clock membership campaign (May 1 – Jun 30) during meetings and in club newsletter/website.

Secretary

• Submit new club officer list through the Club Business section of the Toastmasters International website before June 30 deadline.

President and VP Education

• Attend District Council Meeting at Spring Conference. If unable to attend, assign vote to another club member using Proxy.

President, VP Education and VP Membership

• Attend and vote at the area council meeting. (Area governor contact information available through local local division on Areas and Divisions page.)

All Officers

• Attend district-sponsored club officer training. (Training Schedule)
• Current officers meet with incoming officers to help prepare them for their roles.
• Conduct executive committee meeting with each officer reporting on activities/accomplishments/plans.
• Review the club’s goals for the current year Distinguished Club Program (DCP). Ensure that all educationals completions and new member applications have been credited with Toastmasters International.

President

• Invite area governor to install newly elected officers.

Secretary

• Submit new club officer list through the Club Business section of the Toastmasters International website before June 30 deadline.

President, VP Education and VP Membership

• Attend and vote at the area council meeting. (Area governor contact information available through local local division on Areas and Divisions page.)