Program Quality Leadership Opportunities 2019-2020

Contact quality@d4tm.org for more information if you are interested in any of these leadership opportunities
to grow your skills and complete your High Performance Leadership or other Pathways projects.

• Identify location for TLI
• Work with the TLI Chair to provide support and guidance

• Identify District Members who could reach DTM before the legacy system expires, and provide all support with ideas/assistance

• Be a single point of contact for all questions related to Pathways

• Work with the Program Quality Director to design and facilitate a 1-hour educational webinar via screen sharing software (provided).

• Work with the Program Quality Director to design and facilitate an interactive workshop during an educational event, such as a Leadership Institute or the Annual Conference, or standalone such as Train the Trainer.

• Facilitators needed for all seven officer roles.
• Must have served in the role you’re training for at least one year.
• Facilitate discussion between club officers about their roles as listed in the Club Officer Handbook.
• Encourage innovation and creativity within each role and collaboration with the rest of the officer team.

• Lead regular meetings with committee chairs to ensure planning is on track.
• Work with the Program Quality Director to create the vision for the conference, including event theme.
• Track tasks in the Basecamp project management system and ensure organized file sharing system within the committee.

Conference or Leadership Institute

• Work with the Program Quality Director to source speakers and educational workshops and build the agenda for the Leadership Institute or Annual Conference.

• Provide venue for the event with sufficient space to accommodate 150-200 attendees, and at least seven (7) smaller rooms for breakout sessions.
• Sponsor or seek donations for some of the cost, including room rental, security, food, and printing, 

• Work with the Conference Chair to design a brand around the conference theme.
• Design printed marketing materials, including postcards, posters, and program booklet.
• Requirement: Must have prior graphic design experience, though templates will be provided.

Leadership Institute

• Work with the Graphic Design Chair and Top 4 Team to curate content for the program.
• Proofread all program content to ensure correct spelling and grammar.
• Coordinate printing of program with our preferred print company.

Leadership Institute

• Monitor online registrations, as Program Quality Chair has already setup the site.
• Work with the Public Relations Manager to promote registration deadlines.
• Coordinate on-site check-in with Finance Manager and volunteers.

• Manage registration for the Business Meeting and ensure each participant receives appropriate materials like ballots and handouts.

• Design table centerpieces and other room decorations around the event theme designated by the Conference Chair.
• Work with volunteers to build decorations pre-conference and place them around the venue the night before.

• Identify all functionaries for the two District-level contests––the Humorous Speech and Evaluation Contest.
• Facilitate the contests onstage, introducing the Toastmasters and ensuring onsite contest logistics run smoothly.
• Work with Program Quality Director to get all contest forms printed.

• Collect prizes from individual members, clubs, and other outside organizations.
• Have these prizes brought to the event and organize and number them on the tables, creating a smooth flow for attendees to opt into winning them.
• Train volunteers on selling opportunity drawing tickets. Administer prizes to the winners.

• Work with the Top 4 Team to establish the run of show and script for the conference.
• Be the on-site expert at keeping the conference program running on-time and ensuring speakers are queued up and ready.
• Work with our preferred AV company to provide sound and lighting cues throughout the program.

Leadership Institute

• Train volunteers to staff the bookstore during the conference and answer any attendee questions about the products.
• Work with the District Administrator to order supplies and arrange the items within the bookstore room at the conference.

• Work with the TLI Chair to ensure rooms or spaces are setup correctly for each session.
• Design a floor plan for the event and provide to print in the program.
• Coordinate directional signage to assist attendees with finding the space and ensuring they have a positive logistical experience.

• Work with the TLI Chair to purchase sufficient food and beverages for attendees at the event within the allotted budget.
• Solicit donations from local companies to offset the cost of food and beverages.
• Work the Logistics Manager to setup the food and beverages onsite for attendees.

• Connect with speakers pre-event to coordinate logistics such as speaking time, handouts needed, and AV required.
• Collect biographies and session descriptions from all speakers to be posted on the event website.
• Be the onsite contact for speakers when they arrive and have logistical questions.

• Work with the Conference Chair and Program Quality Director to curate content for the program.
• Proofread all program content to ensure correct spelling and grammar.
• Coordinate printing of program with our preferred print company.

• Coordinate food, beverage, printed program, script, and functionaries for the contest.
• Help is needed at the area and division levels.

• Emcee one or both contests at an area or division level contest by introducing each speaker and transitioning between each section at the event.

• Must have completed at least six CC speeches to qualify as a judge.
• Chief judges train judges, ensuring they follow correct procedures when filling out the required paperwork.
• Judges utilize the rubric provided to rank each contest speaker.

• Assist Chief Judge with counting ballots after each contest to determine the contest winner.

• Track the time to ensure the overall area or division contest runs on time and each speaker qualifies.

 
Growth Team Leadership Opportunities 2019-2020

Contact growth@d4tm.org if you are interested in any available leadership roles below or would like to shadow an existing chair for future years.

• Create and follow up on leads and qualifying them as a prospective club.
• Work with the Kick-off Meeting and Club Sponsor Chairs to ensure a smooth transition from lead to charter.

• Assists Club Extension Chair

• Works with Corporate Clubs in San Francisco

• Works with Corporate Clubs in Peninsula

• Onboard and train Club Sponsors.

• Club Sponsors will work from the Kick-off meeting stage, all they way to completion of paperwork, payment and handover to Mentors.
• Being a Club Sponsor counts towards DTM credits.  

• Onboard and train Club Mentors.

• Club Mentors are involved with the clubs from the Kick-off meeting stage and at least till 6 months after Club charter.
• Assist the clubs find its footing, educate the club about all programs (DCP, Pathways, Moments of Truth etc..), thus helping creating a healthy/sustainable club environment.
• Being a Club Mentor counts towards DTM credits.

• Onboard and train Club Consultants. 

• Club Consultants will be involved with clubs between 13 and 17 members for a limited period of time, to help turn the club's fortunes.
• Being a Club Consultant can be an HPL project, which helps towards DTM credits.

• Onboard and train Club Coaches. 

• Club Coaches will be involved with clubs with fewer than 12 members, and will work with them, assisting them get to achieve DCP status.
• Being a Club Coach counts towards DTM credits.

• Coordinate Youth Leadership Program (YLP) initiatives.  

• Promote the Club Ambassador Program and coordinate club Ambassadors.

• Visit clubs and report experience on our Club Ambassador Program page.

• Organize the Kick-off and 4 follow up meetings, for each prospective club, thus generating the energy and enthusiasm towards charter.

• Organize the Kick-off and 4 follow up meetings, for each prospective club, thus generating the energy and enthusiasm towards charter.

• Attend Kick of team meeting and fill in needed roles
• Attend follow up meetings as an evaluator to give example of best practices.